Executive Secretary

Job description / Role

We are seeking a highly competent and experienced Executive Secretary to provide high-level administrative support to our senior management team at our automobile company in Muscat, Oman. The ideal candidate will be a proactive and organized professional with excellent communication and multitasking abilities.

Responsibilities:
- Provide administrative and secretarial support to the senior management team, including managing schedules, organizing meetings, and handling correspondence.
- Prepare and distribute reports, presentations, and other documents as needed.
- Coordinate travel arrangements, including flights, accommodations, and itineraries, for the senior management team.
- Maintain confidential records and files, ensuring the security and confidentiality of sensitive information.
- Assist in the preparation and execution of company events, meetings, and conferences.
- Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion in all interactions.
- Manage office supplies and equipment, ensuring that the office operates efficiently at all times.
- Assist in special projects and perform other duties as assigned by the senior management team.

Requirements

- Proven experience as an executive secretary.
- Proficient in MS Office and other relevant software, with the ability to quickly learn and adapt to new technologies.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Excellent communication and interpersonal abilities, with a strong focus on professionalism and confidentiality.
- High degree of attention to detail and accuracy in all work.
- Ability to work independently and as part of a team, demonstrating a proactive and flexible approach to tasks.
- Discretion and trustworthiness, with the ability to handle confidential information with integrity and professionalism.
- Bachelor's degree in business administration or relevant field is preferred.

About the Company

A leading group in Oman.